Live Support Chat
Home » Blogs » Kevin's blog » What is Legal Transcription Services and Why Does it Matter?

What is Legal Transcription Services and Why Does it Matter?

What is Legal Transcription Services and Why Does it Matter?

By: Kevin

18 Jun 2020

Lawyers and those employed with them usually have a ton on their hands, no matter in which field and specialization they operate. Many are working long hours as they go through important documents, interviews, and even court recordings. It is important to find ways to streamline the method, especially if you choose to scale up and possibly take on more clients. Many law firms and legal teams in businesses around the globe are catching on to an innovative time and money-saving solution: specialized legal transcription services outsourced. Although recruiting a single transcriptionist to get the job done may appear the most logical option, turning into a complete team of specialists with an established, reliable transcription procedure will save professionals time, resources, and a lot of money.

If the legal and corporate criteria include HR records and court evaluations, trials and depositions, administrative documentation, interpretations of legal papers, conferences, or other correspondence, there are many areas in which specialists; outsourced professional transcription services may directly support law firms and corporate teams. They have been dealing with captured audio and video documentation for as long as there were law enforcement organizations around. Professional transcription services have also been a necessity, despite many developments in the new technology. Those bits of audio and video recordings are a vital aspect of prosecution and would also have to be transcribed for verification and clarification purposes.

Transcription will assist with that, making you hand over interview audio files, court records, and having back in exchange an easy-to-read and quick-to-scan text document. And whether you're concerned that transcriptionists won't have the required experience to do the job well, we've got the solution: legal transcriptionists are specialized in your industry and can offer top-level, accurate transcriptions. As a consequence, the burden for legal transcription services has been put on the secretaries of people who need the legal transcription services job completed, such as law enforcement officials, prosecutors, judges, defense companies, and others. Unfortunately, the caseloads have fluctuated over time, while there has been no real increase in qualified individuals to manage the required overabundance of transcription services. Fund reductions have deprived multiple law enforcement departments the opportunity to recruit the best transcription services and have caused a headache for other units.

In the past, many lawyers focused solely on legal professionals and the transcriptions they offer without understanding that in addition to such basic resources, they had more choices open to them. Traditionally, court reporters are trained staff that can cover court hearings and creates a transcript of what occurred during the hearing. This happens in real-time and live, needing a fast job rate. Fortunately, reporters will type in shorthand which their machines then translate into complete words and sentences until the stenographer proofreads the entire text until submitting them to the courts and lawyers.

The concept of outsourcing their legal transcription service requirements is something that is debated by other organizations, but others have concerns about utilizing outsourced services because of the delicate quality of proof in audio and video parts. Some organizations are wary when sending out master copies of audio or video documentation to be treated by a recording firm given the high probability of failure by corrupting the material. The more hands an item passes through, the better the chance of damaging or leaking the material to news sources. These security concerns prompt some agencies to do their transcription and translation work. The only issue with this is, in-house transcription requires a huge deal of energy and resources to finish.

However, with technologies improving, modern and safer approaches make it easier to deliver the information provided to a legitimate transcription company without fear of corruption. Audio and video content may occasionally be uploaded to a secured server provider. This upload allows control of the material ownership chain as it moves from point to point. The new age of digital transcription has given law enforcement and others a way to maintain official data security as it is passed on to trained transcriptionists, promoting a rapid turnaround in pressing cases that should be immediately closed.

If important knowledge has to be transferred, whether it is organizational or client-based, it’s usually easier to go quicker. By transcribing audio content for your law firm or legal department, you will be able to search for the correct bits and pieces as quickly as possible and locate them. It is particularly valuable for workplaces transitioning to a more modern environment to catalog case or mission details for instant retrieval and effective report redaction. The legal jurisdiction is 100% confidential, without safe legal recording, private clients, and internal details that are at risk of violation. We offer first-rate protection, with an industry-specific method. A team of professional transcriptionists breaks complex captured video and audio files into segmented bits or micro-tasks. Via this, a document is reached by legitimate transcriptionists. Also, all our transcriptionists are thoroughly audited and accustomed to signing NDAs according to consumer requirements.

The legal recording market is thriving, and that's because law companies of various types and sizes have a strong resource and financial commitment. Most crucially, the biggest reason to avail of legal transcription services is that it can save you a colossal amount of time. Rather than having to listen to bits of knowledge you need from audio clips, or asking someone else to do it, you'll get a single easy-to-scan folder that includes everything you need. And since you outsource this rather than having a law clerk or assistant to handle this task for you, the transcripts will happen faster, be more accurate, and improve the workflow of your overall office, as your team can handle more essential activities that require attention immediately. The professional legal transcriptionists are going to be quick too. They’re used to quickly transcribe documents and have the right tools in place to help them do that accurately. Agencies such as ours provide especially quick returns on your data, offering processing times of as little as 24 hours if necessary.